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rSmart Cloud Express for Kuali Coeus

Automated, turn-key research & grant management

Grants are an important funding source for colleges and universities. Yet, many institutions still manage their grants manually, with paper-based processes, disconnected point solutions, and homegrown databases.

Given the complexity of grant management, institutions need a solution to manage all of the moving parts and maximize initial and ongoing funding. Now, you can streamline your pre-award and post-award management with Cloud Express.

Quick Jump: Overview | Key Features | Video Tour | Schedule A Demo | Additional Resources

A Simpler, More Affordable Solution

At rSmart, we’ve designed Cloud Express to deliver automated, turn-key grant and research management at a price you can afford. Built on open source, community-developed Kuali Coeus software, Cloud Express is offered in our education-focused cloud with added capabilities like out-of-the-box reporting and best practices pre-configuration, along with services and support to ensure your success.

The result? Automated, grant management without the difficulty of managing hardware and software. And, it’s developed and delivered by research administrators so the software is nimble, flexible, and constantly evolving to meet the dynamic needs of higher education. 

With rSmart Cloud Express for Kuali Coeus, you’ll…

  • Automate proposal and award workflows
  • Reduce inaccuracies
  • Eliminate paper-based processes
  • Increase timely and reliable data and reporting
  • Improve grant administration efficiencies
  • Deploy in the rSmart Cloud for fast, easy, secure, and cost-effective management
  • Streamline pre- and post-award processes to increase efficiencies and lower costs

Take a 4 Minute Video Tour


With rSmart Cloud Express, You Get Online…

  • Proposal & Budget Development
  • Proposal Collaboration, Review & Approval
  • Proposal Submission & Grants.gov
  • Award Management
  • Built-in Reporting

Key Features of Cloud Express for Kuali Coeus

Proposal & Budget Development

Proposal and Budget ScreenshotsCreate proposals anywhere, anytime with online access. Log into Cloud Express with your campus credentials and a web browser. Initiate a proposal by completing required fields. Collaborate with others throughout proposal development.

Proposal Collaboration, Review, & Approval

Multiple users can collaborate on a proposal at once. Easily collaborate with PIs, Administrators, Dept. Chairs, and others throughout the process. Automated workflow speeds approval processes. Security permissions ensure that users only have access to information and functionality that aligns with their job role and responsibilities.

Proposal Submission & Grants.Gov

Prior to submission, validation and error checking notifies you of any issues. A convenient ‘fix’ button makes it easy to resolve errors. Proposals can be submitted electronically to Grants.gov or if your institution isn’t using Grants.gov, you can download a complete PDF package for email and/or print.

Awards Management


After award notification, easily create an award document. The proposal budget is linked to the Award and auto-populates proposal information which eliminates the need to re-key proposal info and reduces data entry errors.

Built-In Reporting

Choose from a variety of out-of-the-box reports to increase grants administration oversight. Reports include:

  • Proposal by Sponsor
  • Proposals by Proposal Type
  • Investigator History
  • Funding Status
  • Pending Proposals
  • Active Awards
  • Awards by PI
  • Awards by Sponsor
  • Awards by Sponsor Type
  • Awards by Award Type
  • Awards by Start Date

Dare to Compare: Open Source Cloud-Based vs. Proprietary eRA Solutions

Good-Better-Best-rSmartColorsEvaluating the right eRA solution for your institution doesn’t need to be complicated.

Check out our “Dare to Compare” page to learn the 5 Reasons Why an Open Source, Cloud-Based eRA is the way to go. 

Or, request to schedule a demo to see our software in action!

Additional Resources

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