Data Verification and Compliance: How to Improve Completions

May 15, 2018  |  by: Delphina Saragosa
Cloud Technologies
Data Compliance
Higher Ed Tech

On every college campus across the U.S. today, there is a need to verify student and staff information. In the event of an emergency on campus, what emergency contacts should be notified? For university administrators and staff, mailing addresses need to be verified and updated annually for tax documents, this list goes on and on But how are schools managing this process? In addition, separate departments on the same campus manage data compliance and verification differently.

The time is right for a streamlined compliance and verification process to securely collect critical information. And because it’s 2018, this process needs to be simple, digital, and (r)smart.

There Has To Be An Easier Way

Compliance officers, financial aid administrators, human resource execs, and others are required to collect and update critical student and staff information on a regular basis. Chief Information Security Officers may have requirements by state law requiring the gathering of specific user data to ensure compliance.

Different teams need to verify everything from citizenship, immunization records, military status, tax forms, mailing address, health insurance, and so much more. These verifications are often handled differently across departments. Some departments may handle digitally while others on the same campus manage on paper. Seriously, paper!

Instead of multiple inconsistent processes for data verification across various campus departments, why not implement a digital verification system to ensure a streamlined process across the entire campus?

A Digital Verification System

Part of rSmart’s modern campus platform, CampusConfirm is a powerful data verification and compliance system built with higher ed administrators in mind.

Through CampusConfirm, users accessing a specific website, task or program requiring authentication through the institution’s SSO will be redirected to a verification page. Once on this page, the user will need to confirm or update the required information. Institutions can also allow users to defer the completion for a set number of times. Once complete, or deferred, users can then move on to their original destination.

Built in a partnership with Indiana University, CampusConfirm is a modern solution to unreliable methods sometimes still used to gather required compliance data. Similar to OneCampus, the next generation service discovery solution, CampusConfirm leverages web-based technology, cloud architecture, and an intuitive mobile-first interface.


Eric Westfall, Enterprise Software Architect at Indiana University, one of the minds behind CampusConfirm, demonstrates in this webinar the simplicity of both the user and administrator experiences.

“We wanted to have a way that we could essentially review and update required data, annually,” said Westfall. “For example, we need students, faculty and staff to review and update their emergency contact information each year.”

But Does It Work?

At Indiana University, a snapshot of verifications from the last six months details the number of completions, deferrals and edits.

Looking at the number of edits, Westfall says, “We’re getting value out of this immediately, just look at the nearly 17,000 people that updated their emergency contact information. I’d say it works!”

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May 21, 2018 by Delphina Saragosa